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THIS WEEK IN DIGITAL LEARNING

Writer's pictureMelissa Brayall

Get Notified About Google Docs Edits

Most teachers recognize the notification email from Google telling them that a document has been shared with them or that someone is requesting access to a document. These notification features are enabled by default on all Google documents. But did you know that you can customize your Doc notifications even further?


Let's say...for example...that your school has a Google Doc to track your administrative observations/evaluations. It would be very helpful for you to be notified any time content is added to that document because it means someone has completed an observation. By default, you would not be notified and you would need to open the document to check regularly.


To change your notification settings, you start by opening the document - these settings are applied PER DOCUMENT, not across your entire Drive. When the document is open, go to Tools -> Notification Settings:

From here, you can select "Added or removed content" under "Edits" and you will now receive an email notification whenever anyone edits the document!

This notification will ONLY go to you. If someone else is shared on the document and they also want to receive notifications, they will need to update the settings from their own account.


Again, you can change these settings on any Doc (or Google Sheet), so you can feel free to explore other uses. Perhaps your club has a running minutes document and you want to see when the students add to it. Maybe you have documents shared with other people in your department and you want to know when updates are made. If you have a Google Form connected to a Google Sheet, you can use this feature to get notified when someone fills out the form! Be creative!

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